Assistant Office Administrator (5 Posts) at County Government of Kakamega Full Time

Job Duties/Responsibilities:

As an officer at this grade, your duties and responsibilities will include:

• Taking oral dictation
• Managing e-office
• Processing word and data
• Operating office equipment
• Attending to visitors/clients
• Handling telephone calls and appointments
• Maintaining office diary and travel itineraries
• Ensuring security of office records, equipment and documents including classified materials
• Preparing responses to simple routine correspondences
• Establishing and monitoring procedures for record keeping of correspondences and file movements
• Maintaining an up to date filing system in the office
• Ensuring security, integrity and confidentiality of data
• Managing office protocol and etiquette
• Supervising office cleanliness
• Managing petty cash

Requirements for Appointment:

To qualify for this position, you must meet the following requirements:

• Have a minimum of three (3) years of experience in the grade of Assistant Office Administrator II or Office Administrative Assistant I
• Possess a Diploma in Secretarial Studies from the Kenya National Examinations Council; OR Business Education Single and Group Certificates (BES & GC) Stages I, II and III from the Kenya National Examinations Council in the following subjects:
  • Shorthand III (minimum 100 w.p.m.)
  • Typewriting III (50 w.p.m)/Computerized Document Processing III
  • Business English III/Communications II
  • Commerce II
  • Office Practice II
  • Office Management III/Office Administration and Management III
  • Secretarial Duties II
• Hold a Certificate in Public Relations and Customer Care course lasting not Less than two (2) weeks from the Kenya School of Government or any other recognized institution
• Possess a Certificate in Computer Applications from a recognized institution
• Demonstrated merit and ability as reflected in work performance and results