Finance and Budget Assistant, G6 at United Nations Environment Programme (UNEP) Full Time

Responsibilities

This position is located in Ecosystems Division, Operations Support Unit (OSU), Nairobi duty station. Under the direct supervision of the UNEP/Global Environment Facility (GEF) Finance Management Officer (FMO) and within delegated authority, the Finance & Budget Assistant will be responsible for the following duties:

• Provides support with respect to the review, analyses, and preparation of the medium-term plan and its revisions.
• Prepares supporting documents (narrative and supporting tables) with respect to the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements.
• Assists managers in the elaboration of resource requirements for budget submissions.
• Undertakes research and provides support to higher-level Finance and Budget Officers with respect to budget reviews of relevant intergovernmental and expert bodies.
• Monitors expenditures and compares with approved budget; prepares adjustments as necessary.
• Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged, and (b) availability of funds.
• Assists in the preparation of budget performance submissions and finalization of budget performance report, analyzing variances between approved budgets and actual expenditures.
• Monitors integrity of various financial databases.
• Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued.
• Coordinates with other finance and budget staff on related issues during the preparation of budget reports.
• Periodic reconciliation of accounts (Prepare request to Controller’s Office on the redeployment of funds and to Finance section on the movement of funds).
• Keeping up-to-date on documents/reports/guidelines that have a bearing on matters related to programme, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
• Drafting or preparing correspondence to respond to inquiries with respect to relevant financial and budget matters.
• Maintaining and keeping up-to-date files.
• May be responsible for providing guidance, training, and daily supervision to other general service staff in the area of responsibility.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning, and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.
• Performs other related duties, as assigned.

Competencies

PROFESSIONALISM: Knowledge of, and ability to apply financial rules, regulations, and procedures in the UN environment. Knowledge, skills, and ability to extract, interpret, analyze and format data across the full range of finance and budget functions, including program development and database management, claims, and treasury operations. Ability to identify and resolve data discrepancies and operational problems. The ability to perform analysis, modeling, and interpretation of data in support of decision-making. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with a final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

• A high school diploma or equivalent is required. Supplementary training in program/project administration / management, finance, budget, accounting, administrative services, or related areas is required.
• Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST.
• The GGST is administered to applicants when required before the administration of a written assessment and/or interview.

Work Experience

• A minimum of seven (7) years of work experience in finance, budget, accounting, administrative services or related area is required.
• Enterprise Resource Planning (ERP)/Umoja experience in grants management, funds management and financial management modules is required.
• Experience with Global funds such as Global Environment Facility (GEF), Adaptation Fund (AF) and/or Green Climate Fund (GCF) is desirable.
• One (1) year or more of experience in data analytics or related area is desirable.

Closing: 22 February 2023