Records Management Officer I at Kenya Vision 2030 Full Time

REF: VDS 6

Reporting to the Chief Human Resources & Administration Officer, the Records Officer (I) will be responsible in carrying out the following duties: –

• Overseeing the Registry and Documentation Unit of the Secretariat.
• Develop, implement and maintain a comprehensive Policy and Procedure Manual for Registry Management, Records/Document Management and the Archives Management Plan.
• Develop and maintain a filing/classification indexing of records, media conversion- scanning/microfilming to facilitate accurate classification and retrieval of incoming and outgoing correspondences or documentation.
• Co-ordinate the effective and efficient operation of the Records/Document management system for the Secretariat.
• Ensuring security of information/files/documents in the Secretariat and registry Archives.
• Oversee the maintenance of hard copy records, up-dating and maintaining up-to- date filing and file movement records within the Secretariat.
• Manage archived information by implementing a comprehensive storage facility that facilitates access and retrieval of documents as well as ensure security and controlled access to records/documents.
• Ensuring that mail and documents received are appropriately filed and marked to action officers.
• Manage timely processing of both internal/external incoming and outgoing mail as appropriate.
• Receive, process and classify correspondence, capture and record mail, copy or scan mail for distribution.
• Controlling and opening of files and updating the file index.
• Compiling relevant Secretariat records for use by various stakeholder.
• Supervising the implementation of records management programs in line with the
• Secretariat’s policy and the Public Archives and Documentation Service Act. (xiv) Coordinating the off-site/archiving document storage and retrieval.
• Participating in disposing ephemeral records in line with the Secretariat’s Omnibus