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Business Management and Administration

Records Management Officer II at Kenya Forest Service (KFS) Full Time

Ref KFS/RMOII/2022 

Job Specifications

An officer at this level shall report to Head Registries.

Duties and responsibilities

  1. Ensuring security of information, documents, files and office equipment
  2. Supervision of the registry; sorting and classifying documents for filing.
  3. Storage, updating and maintenance of personnel records and file index
  4. Controlling opening of open, confidential and secret files
  5. Custody and Maintenance of KFS documents; ensuring security of information and Records in a registry/archives.
  6. Ensuring mail are received, sorted, opened, and dispatched and related registers are maintained
  7. Planning appropriate office accommodation for registries;
  8. Ensuring that file movement records are. Updated and maintained; overseeing security of files and documents;
  9. Ensuring receipt and proper dispatch of mails and maintaining related
  10. Digitizing KFS documents for circulation and archiving.
  11. Promote public values and principles
  12. Mentoring and coaching

Person Specifications

  1. Bachelor’s Degree in any of the following disciplines: – Information Science Management, Records Management or any of the Social Sciences plus a Certificate in Records Management/Information Management or other relevant and equivalent qualifications from a recognized Institution;
  2. Proficiency in Computer applications

Method of Application

Hard copy applications

In addition to the online application, applicants MUST print and attach the NOTIFICATION EMAIL as the first page to the hard copy applications. The hard copy application should clearly indicate the position and reference number. Attach current curriculum vitae (clearly indicating the mobile number, names and contact details of three referees), copies of relevant testimonials, academic and professional certificates and copy of national identity card.

The application should clearly be marked with reference number for each position and should either be sent through the post office or hand delivered to the following address in a sealed envelope marked “APPLICATION FOR (WRITE POSTION & REFERENCE); so as to reach the Service not later than 11th July, 2022 by 5.00pm.

NB: The application will not be considered complete until the two steps are successfully undertaken. Further, email applications shall not be considered.

Chief Conservator of Forests,

Kenya Forest Service, Karura, Off Kiambu Road,

P. O. Box 30513-00100, G.P.O.

Nairobi, Kenya.

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