Registrar (Administration and Planning) Grade 15 at Pwani University Full Time

Job Purpose: Reporting to the Deputy Vice Chancellor (Administration, Finance and Planning), the Officer will be responsible for organizing, controlling, administrative, and financial functions of the University.

Qualifications:

• A Ph.D. degree in any academic field or a Master’s degree in Human Resource Management, Finance, Business Administration, Accounting, or Law.
• Clearance from Higher Education Loans Board (H.E.L.B), Ethics and Anti-Corruption Commission (EACC), Kenya Revenue Authority, Credit Reference Bureau (CRB), and a valid certificate of Good Conduct from the Kenya National Police Service.
• At least twelve (12) years of continuous university service with three (3) years of experience as Deputy Registrar (A&F) or equivalent.
• Demonstrated understanding of financial management, human resource management, procurement management, and university functions and procedures.
• Excellent leadership, communication, and managerial skills.
• Knowledge and ability to use Enterprise Resource Planning (ERP) systems.

Responsibilities:

• Oversee the smooth running of the various sections in the Administration, Finance, and Planning Division as stipulated in the Statutes.
• Plan, formulate policies, and administer various administrative activities in the University administration.
• Manage various departments within the Administration, Finance, and Planning Division in compliance with legal requirements and regulations governing the management and administration of University resources.
• Coordinate and monitor planning, development, maintenance, and repair of existing physical infrastructure facilities.
• Coordinate the development of the University Master Plan and procurement plans.
• Coordinate performance contracting, measurement, and monitoring, strategic planning.
• Provide secretarial services to the University Management Board.
• Participate in the preparation of the University budget.
• Handle office allocation and staff housing matters.
• Perform any other duty assigned by the Head of Department.

Skills:

• Ability to plan and adapt to change.
• Knowledge of financial management.
• Leadership skills.
• Computer literacy skills.
• Team building and teamwork.
• Interpersonal skills.
• Communication skills.
• Managerial skills.
• Organizational skills.