Secretary Grade A (4 Posts) at Pwani University Full Time

Academic Qualifications:

• Diploma in Secretarial Studies from KNEC or equivalent from a recognized institution
• Passed the following KNEC subjects:
  • Shorthand III (80w.p.m)
  • Typewriting III (50w.p.m)
  • Computerized Document Processing III
  • Business English III/Communication III
  • Office Practice III
  • Commerce III
  • Office Management III/Office Administration and Management III
  • Secretarial Duties III
• Certificate in computer applications from a recognized institution
• Practical knowledge of ISO

Experience:

• Experience in recording dictation in shorthand and transcribing it in typewritten form
• Data processing
• Managing the office
• Security of office records, documents, and equipment
• Managing office petty cash
• Handling telephone calls and appointments

Skills and Knowledge:

• Organizational skills
• Interpersonal skills
• Good communication skills
• Teamwork
• Practical knowledge of ISO

Duties and Responsibilities:

• Record dictation in shorthand and transcribe it in typewritten form
• Process data
• Manage the office
• Ensure security of office records, documents, and equipment
• Manage office petty cash
• Handle telephone calls and appointments
• Perform any other duty assigned by the Head of Section/Department